Meeting Cost Calculator

Meeting cost is calculated by multiplying the number of attendees by the average hourly rate, then multiplying by the meeting duration in hours. For example, a 1-hour meeting with 6 people at $50/hour costs $300.

The live cost timer simulates a running meeting by counting up the cost in real time based on your inputs. Start the timer when your meeting begins to watch the cost accumulate per second, giving a visceral sense of how expensive meetings can be.

Use the fully loaded cost per employee, which includes salary, benefits, overhead, and taxes. A rough estimate is to take the annual salary, add 30% for benefits and overhead, then divide by 2,080 (annual work hours). A $75,000 salary roughly equals $47/hour fully loaded.

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Reduce meeting costs by inviting only essential attendees, setting shorter default durations, having a clear agenda, and considering asynchronous alternatives like written updates. Even removing one unnecessary attendee from a weekly meeting saves thousands annually.